Are you feeling overwhelmed at the moment? Do you wish there were more hours in the day?
Don’t worry, you’re not alone. The last few months of lockdown have been hard for many people for many different reasons. It’s also been a good time to stop and take stock of what works in your life and what can be changed or dropped altogether.
One of the tools I use is a Time Intensity Grid. It’s less complicated than it sounds, and it simply means I divide items on my Achievement List into sub-categories, based on how much time or energy I estimate they will take. I can show you how to do the same and in just a few minutes you will see exactly where your time and energy is going.
Know the Source
Knowing the source of what’s making you feel overwhelmed is part of the solution. It’s a lot easier to solve a problem when you know what the problem is. Identifying your “brain drains” and “time thieves” is the first step. It will make you think and re-evaluate whether the task is important or necessary. But it may also prompt you to think whether the task is best achieved by someone else on your behalf. How much time could you save by outsourcing a troublesome task?
A client recently said to me how stressful they were finding it to choose a new car. They admitted spending hours on car websites, looking at manufacturers, models, specs, interior and exterior trims and features, safety features, fuel economy and much more. They had spun themselves into such a muddle that the idea of buying a new family car, which should be an exciting achievement, into a spiral of stress. Guess what, they were still driving their old car two weeks later.
This made me think about how much energy we use thinking through problems. Things we find incredibly time consuming, difficult, and stressful, other people consider a breeze. I phoned my client and recommended outsourcing the search for their new car. They created a brief list of the features they wanted and their budget. Suddenly, the list of thousands became a shortlist of a handful cars available on the market. A couple of test drives later and they have their new car. A great result!
The simple step of outsourcing this task saved time, effort, energy and potentially a couple of family arguments. Outsourcing can be applied to almost anything. If you stop and think about the tasks you dawdle over, the things you procrastinate and put off, the “tomorrow tasks”, you’ll know the ones you need to look at.
When chatting with clients about outsourcing, some of the most popular tasks to delegate are:
- Finding sales leads and booking appointments
- Sending quotes and answering common enquiries
- Invoicing, sending statements and debt collection
- Filing and putting receipts into the accounts
By outsourcing these tasks to a Virtual Assistant (VA), the cost of hiring someone for a few hours per day, week, or month, can suddenly free up your time and brain to focus on what you do best. I can help with all these tasks and more. Please call me and we can chat about saving you time and stress by delegating tasks like these.
At home, some of the popular tasks my clients said they wish they could outsource were tidying up, cooking healthy meals, washing clothes, cutting the grass, buying birthday presents and checking utility prices for the best packages.
The good news is that all these tasks can be outsourced as well. It might feel strange at first letting someone else come into your home, cook your meals, or make changes to your filing system. But by changing small things now, you’ll find you have more time to spend with your family and friends and more time to expand your business.
What works for you might be different to what works for someone else and that’s why the best way to start is with a Time Intensity Grid. Please contact me and I’ll help create your Time Intensity Grid and show you how to put it into practice. You’ll be surprised how much time, energy, and money it will create for you and your family.
Rachael Chiverton, Focus Guru – Giving You Your Time, Your Way
www.getfocus.guru | 07756 772950